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A content management system (CMS) is a generalised term for a computer software system that assists in organising and facilitating the collaborative creation of documents and other content. In other words, it will store, manage and allow multiple lines of access to all of the content you want to include in any particular database. This can be done on any scale, from your personal website to an enterprise-level intranet. These systems have many subcategories focused on providing management services for web content or even media content. However, this article focuses on choosing a CMS for the workflow and organization of digital documents within a business entity.

Dozens of different CMS solutions are available today. Some are developed by leading industry software development companies like Microsoft. Others are not. In fact, there are many great open-source options to consider when looking for a new CMS solution.

One of the greatest benefits of going with an open source system is the ability to fully research the background, development roadmap, problems and benefits of the software. The programming code is open, and so are all of the details of its development. Understanding all the pros and cons of the prospective choices is really important for the decision-maker. Here are some different methods you can use to gain insight into the value of an open source CMS.

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